We are committed to protecting the privacy of our users. We strive to provide a safe, secure user experience. The aim of this Statement is to inform you how we will use any personal data which you provide through this web site. This Statement is aimed at job seekers and employers.

We comply with data protection legislation. This regulates the processing of information relating to you and grants you various rights in respect of your personal data. Our site contain links to other web sites over which we have no control. We are not responsible for the privacy policies or practices of other web sites to which you choose to link from this site. We encourage you to review the privacy policies of those other web sites so you can understand how they collect, use and share your information. This Privacy Statement applies solely to the information we collect on this web site and does not apply to information we collect in any other fashion.

Collection and Retention of Information

You do not have to give us any personal information in order to access some areas of this web site. In some areas of our web site, we request that you provide personal data, including your name, address, e-mail address, telephone number, credit card number, contact information, billing information and other information from which your identity is discernible. In other areas of our web site, we collect or may collect demographic information that is not unique to you such as your postcode, age, gender and the types of work in which you are interested. Sometimes we collect or may collect a combination of the two types of information. Examples of areas on this site where we collect personal or combined personal and demographic data are pages where you can open a MyCV account, sign up to use a service, post a CV, enter a contest or purchase a product. In each case, it is indicated on the web site whether any data must be provided to use the required service or not.

We also gather or may gather certain personal information about your use of our site, such as what areas you visit and what services you access. Moreover, there is information about your computer hardware and software that is or may be collected by us. This information may include your IP address, browser type, domain names, access times and referring web site addresses, but is not linked to your personal information.

We may sometimes afford you the opportunity to provide descriptive, cultural, behavioural, preferential and/or life style information about yourself but it is solely up to you whether you furnish such information. If you do provide such information, you are thereby consenting to the use of that information in accordance with the policies and practices described in this Privacy Statement. For example, such information may be used for the purpose of determining your potential interest in receiving e-mail or other communications about particular products or services.

If you use our facilities to post your CV in our database of jobseekers’ CVs, then you will be providing us with personal data which we will use in accordance with this Statement. We strongly suggest that your CV should not contain data relating to your (i) racial or ethnic origin (ii) political beliefs (iii) philosophical or religious beliefs (iv) membership of a trade union or political party (v) physical or mental health (vi) sexual life or (vii) the commission of criminal offences or proceedings. If your CV does contain such data, then you agree that we may retain this information and use it in accordance with this Statement.

Use of Your Information by Us

We use the information we gather on the web site whether personal, demographic, collective or technical, for the purposes of administering and managing your registration, responding to any queries you may have, operating and improving the web site, fostering a positive user experience and delivering the products and services that we offer to jobseekers and employers.

If you have so agreed when registering with us or subsequently or if permitted by applicable law, we may use your contact information in order to send you e-mail or other communications regarding updates at the web site, such as new opportunities and additional listings which may be of interest to you. In addition, at the time of registration for MyCV, you have the option to elect to receive additional communications, information and promotions including, without limitation, free informational newsletters from us relating to topics that may be of special interest to you, such as career management advice. If you have so consented or if permitted by applicable law, we may also use the information we gather to inform you of other products or services available from us or our affiliated companies (as defined below) or to contact you about your opinion of current products and services or potential new products and services that may be offered.

We have an area where you can contact us and submit feedback. We may use such feedback (such as success stories) for promotional purposes or to contact you for further information.

Disclosure of Information to Others

We do not disclose to third parties your personal information, combined personal and demographic information or information about your use of the web site (such as the areas you visit or the services you access), except as set forth below.

1. We may disclose such information to third parties if you consent to such disclosure. For example, if you make your CV searchable, then all parties with access to our searchable CV database (or copies thereof) will have access to that database. You may make your CV unsearchable at any time.
2. We may disclose such information to companies and individuals we employ to perform functions on our behalf including data processors and including companies and individuals located outside the European Economic Area. The functions performed on our behalf include hosting our web servers, analysing data, providing marketing assistance, processing credit card payments and providing customer service. These companies and individuals will have access to your personal information as necessary to perform their functions, but they may not share that information with any other third party or use that data for any other purpose. We will retain control of and be responsible for any information shared in this way.
3. We may disclose such information if legally required to do so, if requested to do so by a governmental entity or regulatory authority or if we believe in good faith that such action is necessary to: (a) conform to legal requirements or comply with legal process; (b) protect the rights or property of our web site or our affiliated companies; (c) prevent a crime or protect national security; or (d) protect the personal safety of users or the public.
4. We may disclose and transfer such information to a third party who acquires all or a substantial portion of our business, whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets. In addition, in the event we become the subject of an insolvency proceeding, whether voluntary or involuntary, we or our liquidator, administrator, receiver or administrative receiver may sell, license or otherwise dispose of such information in a transaction approved by the court. You will be notified of sale of all or a substantial portion of our business to a third party by email or through a prominent notice posted on the matchmycv web site.

CVs

Since matchmycv offers a CV matching service and CV search, we give you the option of putting your CV in our database. If you put your CV in our CV database to be searchable and matched to employers and recruitment agencies, then all parties with access to our CV matching service and searchable CV database (or copies thereof) will have access to your CV. You can allow your CV to be matched and searchable but remove your contact details. However, you should be aware that in this situation if you have a rare skill, it may still be possible for a recruiter to identify you even without your contact details being included. If you are worried about being identified, you should not include specific skill or details by which you could be identified.

We attempt to limit access to our CV matching service and searchable CV database (or copies thereof) only to paying employers, recruiters, hiring managers, headhunters and human resource professionals, as well as law enforcement and national security agencies, but cannot guarantee that other parties will not gain access to this database. We are not responsible for the use made of CVs by third parties who access such CVs while they are in our searchable database or who receive your CV and profile via email. You may remove your CV from our searchable database at any time, details of how to do this are given below. However, employers, recruiters and others who have paid for access to that database or to obtain a copy of that database, as well as parties who have otherwise gained access to the database may have retained a copy of your CV in their own files or databases. We are not responsible for the retention, use or privacy of CVs or profiles in these instances.

If you provide us with details of a referee, it is your responsibility to ensure that the person is aware that you have forwarded his/her details and has consented in writing for you to do so.

Updating or Deleting Your Information

You may review, correct, update or change your MyCV account profile information or CV at any time. Simply log into your MyCV account, go to your Profile or My CV, review your account information or CV and, if you wish, edit it with the options provided. You may also delete your CV through this method.

If you wish to delete your MyCV account profile information at any time, log in to your MyCV account and select the option Delete Account. This will completely remove all of your information from matchmycv's system. If you completely delete your account and wish to use our services in the future, you must re-register.

If you wish to revoke your consent to our Privacy Statement, please contact us at support@matchmycv.com. However, please note that if you do withdraw your consent, you may not be able to use the relevant services and your MyCV account profile information will be deleted.

If you opted to receive newsletters, commercial e-mails or other communications from us or third parties at the time you registered with us, but subsequently change your mind, you may opt-out by editing your Account Profile as described above. If you previously opted not to receive such communications, you may later opt-in by editing your Account Profile.

You may access all your personal data stored and processed by us and may correct, update or delete such information by contacting us at support@matchmycv.com.

Since we believe that managing your career is a life-long process, we retain all the information we gather about you in an effort to make your repeat use with us more efficient, practical and relevant until you change or remove your personal data as detailed above. If you are a job seeker and have not logged onto the web site for 12 months, then we will automatically make your CV unsearchable. Of course, you can correct or update your MyCV account profile and CV at any time. Moreover, you can delete your CV from our online database or close your MyCV account at any time. If you do this, we will remove all our copies of your CV or MyCV account profile information except for an archival copy retained indefinitely for audit and records purposes which is not accessible by you or third parties on the Internet. Details of how to do this are set out above.

Security

We have implemented appropriate technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure. Notwithstanding such measures, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal information for improper purposes. You should be aware that CV’s you complete at your current place of work may be monitored by your current employer.

When you place an order online at matchmycv, your credit card information is protected through the use of encryption, such as the Secure Socket Layer ("SSL") protocol. SSL makes it difficult for your credit card information to be intercepted or stolen while being transmitted. We use a service company to process our credit card transactions.

Changes to Privacy Statement

If we decide to change the substance of our Privacy Statement for matchmycv, we will post those changes through a prominent notice on the web site so that you will always know what information we gather, how we might use that information, and to whom we will disclose it.

Use of Cookies Statement

We use "cookies" to help personalise and maximise your online experience and time online. A cookie is a text file that is either stored in your computer’s memory temporarily (a “session” cookie) or placed on your hard drive (a “persistent” cookie) by a web page server. Cookies are not used to run programmes or deliver viruses to your computer. Cookies are uniquely assigned to you and your computer and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. When you return to the matchmycv web site, cookies enable us to retrieve the information you previously provided, so you can easily use the features that you customised. For example, if you register for services, a cookie helps us to recall your specific information (such as user name, password and preferences).

We predominately use “session” cookies which are not stored on your hard drive. Session cookies expire after one hour of inactivity or when you close your browser. Because of our use of cookies, we can deliver faster and more accurate results and a more personalised site experience. We also use cookies to track click streams, for load balancing and to enable you to navigate through the site using redirection pages.

We use “persistent” cookies primarily to ensure that we do not show you pages that you have already seen and to personalise your site experience and save you time. “Persistent” Cookies enable us to recognise whether you have responded to any poll or seen an advertisement or information notice placed on the site so that we do not show you the poll, advertisement or notice again the next time you visit our site.

We also use persistent third party cookies as part of online advertising campaigns to determine and track site traffic landing from our advertising banners that have been placed on the websites of third parties. The data collected via these cookies is anonymous and the information is not personal identifiable.

In addition, third party advertisers on the web site may use “cookies”. We have no control over, and are not responsible for, the practices of those third party advertisers. We encourage you to review the policies of such advertisers.


You may have the ability to accept or decline cookies at any time. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline all cookies if you prefer. Alternatively, you may be able to modify your browser setting to notify you each time a cookie is tendered and permit you to accept or decline cookies on an individual basis. If you choose to decline cookies, however, that may hinder performance and negatively impact your experience on the web site.

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